City Of Burlington - Meeting Room Use

Wednesday, June 19, 2013

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Home > Departments > Library > Meeting Room Use

Meeting Room Use

Burlington Public Library Meeting Rooms -- Use Guidelines

Who may use the meeting rooms at the Burlington Public Library?

Meeting rooms at the Burlington Public Library are available at no charge for use by the following types of groups:

� City Departments

� Educational Organizations

� Governmental Organizations

� Non-profit and Community Organizations

Reservations may be made up to six months in advance of the event and for up to two occurrences per month.

No admission fee may be charged for events in the library meeting rooms--this includes free will offerings. No materials, goods, or services may be sold for private profit or gain.

Non-profit groups and government agencies may collect fees for educational workshops, and/or fees to cover the cost of study materials and supplies used in classes, workshops, and conferences with the permission of the Library Director.

Please include the following disclaimer statement on any publicity for events that will be held at the Burlington Public Library:

The use of the Burlington Public Library facilities or meeting rooms by any group or organization in no way constitutes endorsement of the policies or beliefs of that organization by the Library or the City of Burlington.

The library has large meeting rooms and smaller study rooms for groups and individuals.

The Burlington Rotary Community Meeting Room (BRCMR) can hold up to 150 people seated theater style, or up to 75 people seated at tables. When the BRCMR is divided into the Burlington Hill and Skagit River side rooms, each room can hold up to 60 people seated theater style, or up to 30 people seated at tables.
BRCMR is available from 8 a.m. to 10 p.m. Monday through Friday, and 10 a.m. to 10 p.m. on Saturdays. Groups using the BRCMR after normal library hours must make advanced arrangements for access with library staff.
The Gentry Family Meeting Room can hold up to 8 people and is available during regular library hours.
The Language Lab/Study Rooms can hold up to 2 people and are available during regular library hours.

In keeping with library policy, food is not allowed in the Gentry Family Meeting Room or in the Language Lab/Study Rooms.

What are my responsibilities when I use the Burlington Rotary Community Meeting Room (entire room or Burlington Hill or Skagit River side)?

� You are responsible for the set up and take down of tables and chairs, leaving the room clear and clean.

� We ask that groups of more than 20 park in the lot to the Northeast of the current library (the old library parking lot).

� If your meeting continues after the library is closed, you have until no later than 10:15 PM to tidy the room, turn off all equipment and lights, and exit the building.

� If your meeting begins after the library is closed, please be sure to have one member of your group here before closing (8:00 PM Monday through Thursday, 5:00 PM Friday and Saturday).

� When exiting the building after regular library hours, please make sure the building is empty (including restrooms), and doors are closed firmly behind you as you leave.

� For your comfort: Please keep meeting room doors closed. Leaving the doors open, even just to welcome people as you begin, results in a very chilly room.

What do I need to know about use of the Audiovisual equipment?

� Microphones, projector, and laptop computer are available for use if needed.

� You may wish to practice using equipment prior to your scheduled event. If so, please call so we can tell you when the room is not in use. During your event, library staff will do their best to assist you, but we cannot guarantee that someone will be available.

� Please observe the following procedure when shutting off the LED projector:

1. Press remote control "standby" button twice to turn off projector

2. One red light indicates that the projector is off. Note: System will overheat if left on overnight.

� Turn off sound system's master power switch on tower in the audio/video system closet.

More specific information is located both on the door of the audio/visual system closet on the Burlington Hill side, the door of the chair storage closet on the Skagit River side, and in a notebook located in the podium.

Yes, I have read and agree with these guidelines, and I would like to make a room reservation.

No, I do not wish to make a reservation.

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OTHER COMMUNITY FACILITIES

Burlington Public Safety Building Conference Room
Call the Municipal Court at 360-755-0921 for rates and availability.

Burlington Senior / Community Center
Call the Burlington Parks & Recreation Department at 360-755-9649 to make a reservation.

Kitty Hawk Cafe

Call 360-707-0348 or visit kittyhawkcafe.net for details. Offers two meeting rooms; fee varies based on food services.

Washington Federal Savings Community Room
Call 360-755-9241 for details. Free to nonprofit groups.